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Bespoke Admin Services

It’s in the name! We offer Bespoke solutions to suit your individual needs, our services vary from 1 hour a month to 1 day a week, ranging from Xero query support to full office management. You can choose what you want us to focus on. You can also choose if you want us to work in-house or remotely.

We also offer project based work for those tasks requiring short term attention with a deadline of yesterday!
Our team guarantees a personable yet professional approach giving you the confidence to get on with running your business.

Below is a breakdown of all the services we can provide for your business. Have a look through the list to get an idea of just how much time we can give you back in your working week!

Bespoke Admin Bookkeeping

Excellent Bookkeeping records is integral to a successful business. Ensuring your finances are taken care of means you can concentrate on building your business

  • Accounts Receivable – Creating sales invoices. Chasing aged invoices to improve cashflow.
  • Accounts Payable – Entering bills, creating batch payments for processing, supplier management.
  • Bank & Credit Card reconciliations – Keep up to date with your transactions, ensuring accurate coding for GST compliance & record keeping purposes.
  • Bank Account & Payments Management – We can manage your business banking and make payments to suppliers on your behalf.
  • Weekly / Monthly Cashflow Snapshots – Be sure to always be on top of your cashflow, helping you be proactive with billing and planning.
  • Processing Receipts & Expenses – Simply forward these to us and we’ll take care of the rest.
  • GST Returns and IRD Compliance – Timely management to ensure you remain compliant, giving you ample time to organise on time payments to the IRD.
  • Quotes & Purchase Orders – Creating quotes and/or purchase orders for your customers.
  • Custom Reporting – We can compile and send personalised reports tailored for your business requirements.
  • Inventory Management – Management of inventory and updating stock levels resulting in accurate reporting.

Bespoke Admin Payroll & HR

If there’s one thing we’ve learnt it’s the importance of paying your staff right and staying on top of your compliancy requirements.
Drop the ball with either one and you could find yourself in deep water.

  • PAYE Returns
  • Monthly / 2 monthly returns lodged with the IRD. Stay compliant with new Payday filing rules
  • Payroll Processing and Management
  • Weekly, fortnightly, monthly, casual employees or contractors, whatever your requirements we can help you out
  • Kiwisaver
  • Ensure Kiwisaver records are accurate, staying on top of contribution holidays & ESCT & also identifying exemptions
  • Sickness & Holiday
  • Confidence in knowing your staff are allocated sick, lieu days and annual leave correctly
  • HR Management
  • Standard contracts, new starter forms and details, point of contact for support for staff and management

Bespoke Admin Office Admin

Running an office can be overwhelming and time consuming and is usually the first task that is forgotten when things get busy.
Make sure you don’t fall into the same trap by having us look after the mundane tasks for you.

  • Day to day reporting
  • If you need daily reporting we can do this for you!
  • Initial business setup, advice and training
  • When you first start a business there are a million tasks to do. We can help you get setup with the right procedures / cloud based filing systems / software / email accounts – we can also offer training in proven systems and procedures that can ensure you hit the ground running
  • Cloud based filing and document management
  • The future is definitely cloud based and we can help you get started or keep you up to date with your online storage and filing
  • Adhoc Admin duties and support
  • Need a supplier account form completed? Or how about renewing your latest phone plan? All the duties you probably don’t have time to attend do during your busy working day
  • Data Entry
  • Spreadsheets, spreadsheets, spreadsheets! We love them!
  • Job Costing & Time Tracking
  • Allocating staff time and/or expenses against jobs for on charging / record keeping

Bespoke Admin Office Solutions

Technology is a scary place to be if you’re not savvy. Making sure your software programmes are setup accurately means less work for you and confidence in your data.

  • Software set up
  • We can help you with the initial set up of a software – a task which is usually time consuming
  • Xero Conversions
  • Thinking about an upgrade to Xero? We can ensure your data is correctly transferred and set up
  • Personalised Xero Training
  • Confident in the software but not your skills? Book some 1 on 1 training which is tailored to your business and your experience
  • Advice and Support for your team
  • Do you ever come across a curly transaction that your 80% sure on but would like that confirmation from a trusted source? We love queries and will always endeavour to respond immediately
  • Xero Payroll & Projects
  • Management, training and/or ongoing support
  • Software add-on advice and setup
  • Tell us what you’re struggling with and we’ll find an add-on that makes your life easier

Bookkeeping     Payroll & HR     Office Admin     Office Solutions

Bespoke Admin Queenstown

Bespoke Admin
45 Camp Street
Queenstown NZ
P: +64 (0)3 428 2669
info@bespokeadmin.co.nz

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